Algoma University
Refund Policy

Refunds of fees are calculated based on the refund schedule and the effective date of withdrawal.

The refund schedule was established keeping in mind costs committed on the student’s behalf before classes began and throughout the semester.

It is the student’s responsibility to familiarize themselves with the financial regulations of the university. This includes payment of fees, schedule of fees, and refund policies.

The 2022/23 Tuition Fee Refund Schedule can be viewed in the Academic Calendar on page 13.

General Refund Policy

If students officially withdraw on or before the 14th day of the term, the tuition fee paid will be refunded, less the $200 non-refundable tuition deposit ($100 for the Spring/Summer term). The registration fee and ancillary fees are non-refundable after the first day of class and will not be carried to a subsequent term after this date.

  • 23 Winter Term:  Last day for tuition refund – January 23rd, 2023
  • 22 Spring First Term: Last day for tuition refund – May 16th, 2022
  • 22 Spring Second Term:  Last day for tuition refund – June 29th, 2022
  • 22 Fall Term:  Last day for tuition refund – September 21st, 2022
General Refund Policy – First Term of Study (prior to or during the first semester of study) 

Scenario #1:

Your visa application has been refused AND you have not officially registered for classes AND you would like a refund.

  • A refund of tuition and ancillary fees paid (less a $300 CAD processing fee) will be granted if a copy of your visa refusal letter issued by Immigration, Refugees, and Citizenship Canada (IRCC) is provided to Student Accounts (accounts@algomau.ca) at any date.

 Scenario #2: 

Your visa application has been refused AND you have officially registered for classes AND you would like a refund.

  • You must be withdrawn from classes by emailing regoffice@algomau.ca before the 14th day of classes (22SP: 05/16/2022.  22F: 09/21/22. 23W: 01/23/23.).No refund of tuition and ancillary fees paid will be granted if a visa refusal letter is submitted on or after the 14th day of classes.
  • A refund of tuition and ancillary fees paid (less a $300 CAD processing fee) will only be granted if a copy of your visa refusal letter issued by Immigration, Refugees, and Citizenship Canada (IRCC) is provided to Student Accounts (accounts@algomau.ca) by the 14th day of classes.
  • No refund of tuition and ancillary fees paid will be granted if a visa refusal letter is submitted on or after January 23rd, 2023.

Scenario #3:

You have received a visa approval OR have not received a formal decision on your visa application AND you have not registered for classes AND you wish to defer your offer of admission to the next available intake.

  • No processing fees will be charged. The deposit will be kept in your student account for the next available intake. Please view the deferral policy for instructions on how to request a deferral.

Scenario #4: 

You have received a visa approval OR have not received a formal decision from the IRCC on your visa application AND you have registered for classes AND you wish to defer your offer of admission to the next available intake.

  • You must withdraw yourself from classes by emailing regoffice@algomau.ca before the 14th day of classes. If you have not been withdrawn from classes by this date, you will be charged full tuition fees and ancillary fees for your first semester.
  • Please view the deferral policy for instructions on how to request a deferral.

Scenario #5:

You have received a study visa/study permit OR you have applied for a visa but have not yet received a formal decision AND you no longer wish to proceed with your studies at Algoma University.

  • If you have already received a study visa approval/study permit but wish to apply for a refund before the start of your program, you must provide proof from the IRCC that your visa has been canceled/returned to the embassy to be considered.
  • If you have not received your visa approval and wish to withdraw your application from Algoma University and request a refund, you must provide proof from IRCC that your visa application has been requested to be canceled and that this has been approved by the IRCC.

General Guidelines

  • If your refund request does not follow any of the above scenarios, please reach out to tuitionrefundrequests@algomau.ca for guidance.
  • Processing times for refunds vary but you can expect a minimum of 8–12 weeks from the date that Algoma University receives all information required to process the refund.
  • International students must be in possession of a valid visa refusal, canceled visa, or withdrawn visa application for a refund request to be considered by the University. 
  • The registration fee and ancillary fees are non-refundable after the first day of class and will not be carried to a subsequent term after this date.
  • No refunds are given for class withdrawals after the last date for refunds as per the Academic Calendar’s 22/23 Tuition Fee Refund Schedule on page 13 of the Academic Calendar.
General Refund Policy (continuing students – second semester and beyond)

One thousand dollars ($1,000 CAD) of second-term tuition is classified as non-refundable and automatically withheld/forfeited to Algoma University if a student withdraws. 

  • Upon withdrawal, the amount of any refund owing will take this condition into account and the refund will be calculated according to the deadline date by which the withdrawal form has been received by the Office of the Registrar.
  • The refund calculation will also include a $300 processing fee for payments made outside of Canada and any associated reductions based on any remaining outstanding fees.
Future Refund Deadlines
  • 23 Winter Term:  Last day for tuition refund – January 23rd, 2023
  • 22 Spring First Term: Last day for tuition refund – May 16th, 2022
  • 22 Spring Second Term:  Last day for tuition refund – June 29th, 2022
  • 22 Fall Term:  Last day for tuition refund – September 21st, 2022
How to Request a Refund

It is the responsibility of the student to initiate the process of receiving an eligible refund by contacting Student Accounts.*

*If you are an international student who is requesting a refund at any point in your studies due to a visa refusal and you have applied with the help of an education agent/consultant, your request must be submitted to Student Accounts (accounts@algomau.ca) by your education agent/consultant on your behalf.

Scholarships and Awards

All students who have credit balances on account as a result of a scholarship or award issued must email accounts@algomau.ca to request a refund.

Students who are fully sponsored with award(s) on account must email accounts@algomau.ca to request a refund.

Excess Payment

International students with a credit balance on their account as a result of excess payment will have the credit balance held for future terms of study OR can request a refund after the commencement of his/her final term of study.  Refunds will be issued in the manner in which payment was received. 

22F Condensed Course Refund Schedule
CourseStart DateFinal DateLast day for 100% Refund
CESD1206A9/12/202210/21/20229/26/2022
CESD2206A11/28/202212/2/202211/29/2022
COSC1046O9/7/20229/30/20229/26/2022
COSC1047O10/3/202210/28/202210/14/2022
MATH1056O9/7/202210/21/20229/19/2022
COSC2006O10/31/202211/25/202211/11/2022
COSC2007O11/28/202212/23/202212/9/2022
COSC2406O10/31/202212/9/202211/11/2022
COSC1046M9/7/20229/30/20229/16/2022
COSC1047M10/3/202210/28/202210/14/2022
MATH1056M9/7/202210/21/20229/19/2022
COSC2006M10/31/202211/25/202211/11/2022
COSC2007M11/28/202212/23/202212/9/2022
COSC2406M10/31/202212/9/202211/11/2022
23W Condensed Course Refund Schedule
CourseStart DateFinal DateLast day for 100% Refund
COSC1046M1/9/20222/4/20221/18/2022
COSC1047M2/6/20223/3/20222/15/2022
MATH1056M1/10/20222/24/20221/23/2022
COSC2006M3/6/20223/31/20223/15/2022
COSC2007M4/3/20224/28/20224/12/2022
COSC2406M2/27/20224/7/20223/8/2022