Collection and Use of Personal Information
Your personal information may be collected, used and disclosed for purposes including, but not limited to:
- Recruitment, admissions, registration and academic administration
- Delivery of academic programs, evaluations and graduation
- Student services, campus activities and student life
- Financial administration, including tuition, scholarships and financial aid
- Institutional planning, research, statistics and reporting
- Alumni relations, advancement and communications
- Safety, security and incident management
- Compliance with University policies, procedures and applicable laws
- Reporting to government ministries, regulatory bodies and funding agencies
- Administration of employment and human resource processes
- Advertising, marketing, and promotion of University programs, services, events, and opportunities
This list is not exhaustive. Personal information may also be used to improve programs and services, support decision-making, operate our systems, verify your identity, and protect against fraud or cybersecurity threats.
Disclosure of Personal Information
Personal information may be shared within Algoma University on a need-to-know basis and disclosed to third parties where necessary for the above purposes, including:
- Government ministries and agencies (e.g., for funding, reporting and regulatory requirements)
- Statistics Canada for statistical and research purposes
- Program partners (e.g. exchanges, placements, joint programs)
- Service providers acting on behalf of the University
- Student organizations and affiliated groups
- Third-party marketing and advertising partners (including targeted marketing and advertising) to provide information about University programs, services or events.
Some service providers may be located outside Ontario or Canada. In such cases, personal information may be subject to the laws of those jurisdictions. Algoma University requires that all third parties protect personal information and use it only for authorized purposes.
Publicly Available and Public Record Information
Some information is considered part of the public record and may be published by the University, including:
- Names of graduates and degrees awarded
- Recipients of scholarships, awards and honours
If you take part in University activities (like athletics, student leadership, or events), your name and basic information (such as your program) may also be shared publicly, unless you request otherwise where possible.
Where permitted by law, the University may collect limited personal information from publicly available sources (e.g., websites or social media) where necessary.
Learning, Technology, and Campus Services
Your information may be used in classrooms and learning systems (e.g., class lists, group work, online platforms). Some courses use third-party tools (such as plagiarism detection or learning software), which may require limited sharing of your information.
We also use:
- Video surveillance on campus for safety and security
- Cookies and similar technologies on our websites for functionality, analytics and where applicable, remarketing (See our Website Privacy Notice).
Research and Reporting
We use personal information to:
- Conduct research and improve programs
- Prepare statistics and reports
- Support accreditation and quality assurance
All research involving personal information follows strict ethical and legal requirements.
Required Disclosures
In some cases, we are required by law to share personal information.
Ontario Government
We must provide certain student information (such as enrolment and outcomes) to the Ministry of Colleges and Universities for funding, planning, and research purposes.
Statistics Canada
We also share information with Statistics Canada under the Statistics Act, including:
- Name and contact information
- Demographic information
- Enrolment and educational history
- Labour market outcomes
This information is used for statistical purposes only and is kept confidential.Contact: [email protected]
Other Legal Disclosures
We may disclose personal information without consent where permitted or required by law, including under:
This may include disclosures for law enforcement, public safety, or regulatory oversight.
Your Choices
You have choices about how your personal information is used. You may request that the University limit or stop using personal information for alumni communications, fundraising, promotional materials, advertising, or marketing activities. You may also request restrictions on certain public listings or announcements (where feasible).
To make a request, contact [email protected]. We will respect your preferences to the extent possible, subject to legal and operational requirements.
For all other inquiries please contact the Privacy Office.