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Application Procedures for International Students

You’re just a few steps away from joining us! Below you will find important information on the application and admission process for international students.

How to Apply & Important Policies and Procedures

International students applying from overseas may apply directly to Algoma U on our application portal or via the OUAC 105 portal. If you have any questions about the application process, please email international@algomau.ca.

  • Complete the Algoma U application
  • Pay your non-refundable $125.00 CDN application fee on the application portal. For other payment options, click here.
  • Submit copies of all transcripts including secondary school transcripts, secondary school diplomas, post-secondary school transcripts, and diplomas/degrees, if applicable. All applicants must upload their documents on the AU Application Portal.*
  • Send proof of English Language Proficiency (if applicable). For accepted test results, please click here.
  • Gap Letter/Gap Explanation – If you have been out of school for more than two years, you must provide documentation detailing your recent professional history. This documentation can include a resume, letters of employment, additional undeclared academic history, and/or a personal letter of explanation.
  • Copy of Study Permit/Visa. If you have completed any studies overseas (including Canada), please include a copy of your study permit or visa.

*If you are an OUAC 101 or 105 applicants, you will not have access to the AU Application Portal. Digital copies may be emailed to intl-admissions@algomau.ca.

Applyproof website image

About ApplyProof

Created in partnership with institutions across Canada, ApplyProof is a trusted solution aimed at setting students up for enrolment success. Using a unique identifier code, applicants can view their secured digital documents online. Linked directly to Algoma University, ApplyProof presents the real-time document status, allowing users and immigration officials to authenticate documents in a matter of seconds. We anticipate that this will help to expedite the process of authenticating documents for our students and shorten the visa processing timelines. More information about the ApplyProof Platform can be found at www.applyproof.com/about.

Effective for the January 2022 intake, all Algoma University Offer packages will be processed through Applyproof! 

 

How to Access Your Offer Package on ApplyProof

Once you have been accepted to Algoma University, you will receive a congratulatory email from noreply@applyproof.com, with instructions on accessing your Offer Package. If you have applied through an agent, they will receive the email and provide you with the link or the document.

Step 1: Click on the ApplyProof Link

Upon receipt of your congratulatory email message, a unique link will be shared with you to access your official document electronically.

Step 2: Insert Passcode to Retrieve the Document

Your Passcode and instructions for entering the passcode will be included in the original email.

Those unsure of how to access their secure document should contact intl-admissions@algomau.ca.

 

Apply Proof Platform

What Does an ‘ApplyProofed’ Document Look Like?

An ApplyProof page is added to the end of your document; you can use the code and passcode to retrieve your document from www.applyproof.com in the future.

Please make sure the ApplyProof page is attached when you are applying for a study permit.

 

Privacy Concerns

To learn more about ApplyProof’s Privacy Policy, please visit https://www.applyproof.com/privacy-policy.

 

Frequently Asked Questions

I received my Offer Package before May 2021 and it doesn’t have the ApplyProof page attached to it. Does this mean my letter is fraudulent?

No, this does not mean your Offer Package is fraudulent. During the testing phase, Algoma University issued some Offer Packages for May and September 2021 through ApplyProof and some through our previous process. Therefore, not all letters prior for September 2021 and May 2021 were ApplyProofed. If your Offer Package is for either of these previously mentioned intakes and does not contain the ApplyProof page, email us at intl-admissions@algomau.ca and we can ApplyProof your letter for you.

 

What if the details in my digital ApplyProof letter do not match the copy I received from my agent?

If you received an Offer Package from your agent that does not match the Offer Package details provided via ApplyProof, the letter available via ApplyProof should be considered the correct version.

Campus Change Policy

Pre-Deposit

Once an offer of admission has been provided to the student, if a deposit has not yet been made, campus change requests can be considered on a case-by-case basis by the International Admissions team.

  • If you applied with the help of an education consultant or agent affiliated with Algoma University, you must make the request via the consultant or agent.
  • If you applied directly without the help of an education consultant or agent, you may email intl-admissions@algomau.ca to request a campus change.

Post-Deposit

Payment of the non-refundable deposit constitutes your acceptance of your Letter of Acceptance (LOA) and secures your seat in the program at the campus listed on your LOA. Any request made to alter the campus indicated on your LOA is subject to approval from the Office of the Registrar and is based on program, campus, and intake availability, and is not guaranteed. The campus transfer policy can be found on the Office of the Registrar homepage.

 

Deferral Policy
  • Students can defer their offer of admission once to the next available intake with no formal reason required.
  • Deferrals are conditional upon program availability, campus availability, and seat availability. Deferring your offer of admission does not guarantee your seat in the preferred program, campus, or intake and may subject you to receipt of an alternate offer.
  • After the first deferral, all future deferrals require that a deposit has been made to the student’s account; students can make as many deferral requests as they need with a tuition deposit on their account. Otherwise, a new paid application will be required.
Deferral Deadlines
  • Deferring from January 2022 to the next available intake – December 17th, 2021
    • Algoma University has officially extended the January 2022 deferral deadline to December 29th, 2021
  • Deferring from May 2022 to the next available intake – April 19th, 2022

*Requests made after the deadline will be assessed on a case-by-case basis. If you have received a visa approval, are registered for 22W courses, and defer your intake after this deadline, you may be subject to a financial penalty. For more information on financial penalties, please click here.

Requesting a Deferral
  • If you applied with the help of an education consultant or agent affiliated with Algoma University, you must make the request via the consultant or agent.
  • If you applied directly without the help of an education consultant or agent, you may email intl-admissions@algomau.ca to request a deferral.
September 2022 Intake

Recommended Application Deadline for a Guaranteed Admissions Decision – All Students

Algoma University recommends that applications be submitted by May 1st, 2022 to ensure that they will be processed in time for students to submit the required one-semester tuition deposit by June 15th. 2022.

Application Deadline for Overseas International Applicants – No Approved Study Visa

If you are currently living outside of Canada and do not yet have an approved study permit, you are considered an overseas applicant. Applications will close for overseas applicants on May 15th, 2022. Any application submitted after this date will be automatically deferred to the next available intake.

Recommended Application Deadline for “Onshore” Students

If you are currently living inside Canada with an approved Canadian study permit OR living overseas with a valid Canadian study visa or Canadian study permit, Algoma University considers you an “onshore” student. July 29th, 2022 is the last day to apply for a guaranteed admissions decision to start your classes on time for Sept 2022.

Tuition Deposit Deadline

The tuition deposit deadline for Overseas International Applicants is June 15th, 2022. Extensions for Overseas International Applicants will not be granted and students will be encouraged to defer to the next available intake. For information on how to defer, please review our deferral policy.

The tuition deposit deadline for Onshore Students is August 17th, 2022. Extensions will be granted on a case-by-case basis as applications are reviewed.

 

January 2023 Intake

Recommended Application Deadline for a Guaranteed Admissions Decision – All Students

Algoma University recommends that applications be submitted by September 2nd, 2022 to ensure that they will be processed in time for students to submit the required one-semester tuition deposit by October 14th. 2022.

Application Deadline for Overseas International Applicants – No Approved Study Visa

If you are currently living outside of Canada and do not yet have an approved study permit, you are considered an overseas applicant. Applications will close for overseas applicants on September 16th, 2022. Any application submitted after this date will be automatically deferred to the next available intake.

Recommended Application Deadline for “Onshore” Students

If you are currently living inside Canada with an approved Canadian study permit OR living overseas with a valid Canadian study visa or Canadian study permit, Algoma University considers you an “onshore” student. November 28th, 2022 is the last day to apply for a guaranteed admissions decision to start your classes on time for January 2023.

Tuition Deposit Deadlines

The tuition deposit deadline for Overseas International Applicants is October 14th, 2022. Extensions for Overseas International Applicants will not be granted and students will be encouraged to defer to the next available intake. For information on how to defer, please review our deferral policy.

The tuition deposit deadline for Onshore Students is December 14th, 2022. Extensions will be granted on a case-by-case basis as applications are reviewed.

Please follow the below guidelines to ensure faster processing time.

Documents & Academic History
  • Any schools indicated in the academic history on the application will require a transcript to be submitted, unless otherwise stated, in order to assess the application. 
  • Any schools and/or transcripts not indicated in the academic history, that come to light after an offer has been issued, will not be considered for transfer credit evaluation. 
  • All documents must come with an Official English Language translation if the original documents are not in English.
File Organization
  • Rename all of your files to accurately describe their content. For example, “University of Example transcripts”; all English language test results should be named “English Language Test”.
  • Documents must be submitted in PDF format. 
  • Condense all related documents (by institution) into one PDF document. For example, all semesters of high school should be condensed into one PDF document and all documents for university should be condensed into another PDF document. This will ensure that you are able to upload all documents via the Application Portal.
What is considered an official transcript?

An official transcript is defined as a transcript that is sent directly by the issuing institution or education authority using the sending institution’s security features (e.g., secure paper, institutional seal, secure digital encryption, etc.) and has not been handled by the student in any way.

Official transcripts may be requested for a variety of reasons, including but not limited to confirmation of a student’s unconditional admission, transfer credit evaluations, scholarship assessment, or cases of suspected fraudulent documents.

Hard Copy by Mail

Please only mail official transcripts if they are requested. If official hard copies of documents have been requested, please mail to:

ATTENTION: International Admissions
Algoma University
1520 Queen Street East
Sault Ste. Marie, Ontario, Canada
P6A 2G4

Digital Copy

Please upload encrypted digital copies to your applicant portal (direct AU Application Portal applicants only) or email them to intl-admissions@algomau.ca (direct applicants and OUAC applicants).

Due to the COVID-19 crisis, the university is currently accepting unencrypted digital copies of transcripts as official transcripts IF they are emailed directly to intl-admissions@algomau.ca by a representative from the sending institution and from the sending institution’s official email address.

WES Evaluation

Algoma University considers a World Education Services (WES) Evaluation as equivalent to an official transcript and a replacement for an official copy of your degree transcripts for assessment of transfer credit or advanced standing.

We do not accept paper or soft copies of WES Evaluations. Please send the final WES assessment to us via AccessWES.

You can view more information about WES and our processes at https://www.wes.org/ca/partners/credential-evaluation-requirements-for-algoma-university/.