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Travel Readiness

Below you will find information on how to safely travel to Canada under Algoma University's Readiness Plans.

The steps outlined below are the approved processes for students entering Canada as a part of the Algoma University community. Any students not compliant with the below steps will be independently responsible for any consequence of breach of these regulations. 

If you have any questions regarding the Arrival information, please email arrival@algomau.ca.

Pre-Arrival Support Sessions

If you are an international student planning on travelling to Canada, please register for one of our Pre-Arrival Support Sessions.

Important Travel Dates

 

The Fall 2022 supported Arrival Window

Fully Vaccinated Students travelling for the Fall 2022 semester are eligible to arrive in Canada between:

 

August 10th, 2022 and September 16th, 2022

 

All students should plan to arrive in Canada fully vaccinated as defined by the Government of Canada.

 

Unvaccinated Students: Please review the Quarantine Readiness Plan for Non-Vaccinated and Partially Vaccinated below for arrival details.

Important Travel Information and Updates

Temporary suspension of mandatory random arrival testing at all airports for Fully Vaccinated Travllers (June 13th, 2022)

Effective June 11th, mandatory random arrival testing is suspended at all airports for travellers who qualify as fully vaccinated. There are no changes to: mandatory random arrival testing at land borders or arrival testing for travellers who don’t qualify as fully vaccinated and are allowed entry into Canada. See here for more details.

 

Quarantine plans no longer required for Fully Vaccinated Travellers (Updated April 22nd, 2022)

Effective April 25th, Fully Vaccinated Travellers will no longer be required to provide a quarantine plan upon entry. Please review the announcement here.

 

Change to Pre-Entry Testing requirements for Fully Vaccinated Travellers (Updated March 17th 2022)

Effective April 1st, Fully Vaccinated Travellers will no longer need to provide a pre-entry COVID-19 test result to enter Canada.

As a reminder, travellers arriving to Canada from any country, who qualify as fully vaccinated, may need to take a COVID-19 molecular test on arrival if selected for mandatory random testing. Travellers selected for mandatory random testing are not required to quarantine while awaiting their test result. Please click here for more details.

 

Algoma University Vaccine Policy updates (Spring/Summer 2022 Semester)

All incoming students should prepare to become fully vaccinated as defined by the Government of Canada prior to their arrival into Canada so that they are abiding by the university’s vaccine policy and can attend classes in person. If a student chooses to travel without first being fully vaccinated there may be impacts to their ability to study in person. Not being able to study in person may affect their academics and their ability to acquire a post graduate work permit.

Please see further information on Algoma U’s Vaccine Policy here.

 

Non-Vaccinated students over 18 years of age will be unable to enter Canada after January 15, 2022 (updated January 15th 2022)

Non-exempt unvaccinated or partially vaccinated foreign nationals over 18 will be prohibited entry into Canada after January 15th, 2022. Click here for more details.

 

More vaccinations are accepted in Canada (updated November 22nd, 2021)

Effective November 30, 2021, Canada will expand the list of COVID-19 vaccines that travellers can receive to be considered fully vaccinated for the purpose of travel to Canada. The list will include Sinopharm, Sinovac and COVAXIN, matching the World Health Organization Emergency Use Listing. Click here for more details.

Exemptions

Starting 11:59 pm ET on July 5, 2021, all those who qualify for the following requirements may be exempt from quarantine and Day-8 testing requirements:

  • Are eligible to enter Canada;
  • Are asymptomatic;
  • Meet the Government of Canada Requirements of fully vaccinated travellers, and;
  • Meet all other entry requirements, including entering your information in ArriveCAN before arrival.

Please note the following:

  • Each international student who meets these requirements is responsible for following the Federal Government’s instructions to prove their eligibility for this exemption prior to their travel.
  • For more information, please click here.

Fully Vaccinated persons recovered from COVID-19 (must have proof of a positive COVID-19 molecular test taken between 11 and 180 days before travel) may be exempt from the following:

  • Arrival Test
  • Day-8 Test

Please note the following:

  • Each international student who qualifies for this exemption is responsible for following the Federal Government’s instructions to prove their eligibility for this exemption prior to their travel.
  • For more information, please click here.
Travel Readiness Plan for Fully Vaccinated Students

Please check if you meet all of the requirements below:

Not sure where to start or how to complete these requirements, please check out the full walkthrough on the New International Student webpage.

  • I have been accepted to Algoma University.
  • I am registered for classes for the semester that I’ll be travelling in. You can verify this by looking at your Academic Summary in your Student Portal. 
  • I am in possession of a valid Study Permit or a letter stating that you have been approved for a Study Permit.
  • I am in possession of a valid Temporary Resident Visa, if required.
  • My flight is, or will be, scheduled within the Supported Travel Dates (Please see Important Travel Dates above).

Please submit your Study Visa related documents here if you haven’t already submitted them to the International Admissions Team. Please contact intl-admissions@algomau.ca if you have questions about this form.

 

Please note that due to the evolving nature of the COVID-19 pandemic, the entry requirements and procedures listed in this Travel Readiness Plan are subject to change at any time. It is your responsibility to remain informed of current travel requirements, restrictions, and other influencing factors that may impact your travel.

 

Download and Review the Travel Readiness Plan checklist to help track your progress:

 

Additional Resources:

3 weeks prior to travel

  • Please follow your Travel Readiness Plan (PDF; available in Step 2 above,) and complete all the checkboxes to prepare for your travels.
  • Please refer to the “Important Travel Dates” and “Important Travel Information and Updates” sections above to ensure that your flight is scheduled for a supported travel date, and that it hasn’t been affected by the most recent updates.

3 weeks prior to travel

 

Fully Vaccinated Students are expected to complete this form:

  • Please complete the Arrival Plan Form to inform the Arrival Team of your arrival date and to demonstrate that you are prepared for travel.
    • Once successfully submitted you will receive a confirmation message serving as your Travel Support letter stating that you are enrolled in our Travel Readiness Plan, please print this confirmation message before closing the form. A copy of your responses will also be emailed to you. We recommend that you print out and carry both when you travel.
    • If your arrival date or itinerary changes please revisit the form to update your record.

 

All International Students are expected to obtain the following document:

  • Please obtain a Confirmation of Enrollment Letter (COE) that is valid for the semester in which you are traveling. Click here for a visual guide and instructions. You can purchase and download your COE directly from your Student Portal. After accessing your Student Portal, click on Academics, then click on Documents and Confirmation of Enrolment will be an option. If you have any questions please email regoffice@algomau.ca.

1-2 weeks prior to travel

 

Please have all the recommended immigration documents stated by the Visa Office and the IRCC and those recommended below prior to your departure. For further detail please visit the IRCC webpage. If you require assistance with immigration related documents please contact immigration@algomau.ca.

 

The Arrival Team through the Arrival Plan Form will automatically issue your:

  • Travel Support confirmation.
  • When you submit the Arrival Plan Form you will be presented with a Travel Support confirmation showing your enrollment in our Travel Readiness Plan, please print this screen before closing the form and carry it with you when you travel. You will also be emailed a copy of your responses and we recommend printing this as well.

 

The Registrar’s Office (Once ordered through the Student Portal) automatically provides:

  • Confirmation of Enrollment (COE) (shows that you are enrolled in classes and are an active student)

 

Obtain proof of medical insurance:

  • Once you have registered for your courses, you will be eligible to download your proof of UHIP coverage letter.
  • To view instructions on how to obtain proof of UHIP coverage letter via the Student Portal: click here
  • Please click here for further information on UHIP.

 

List of recommended documents

Please ensure that you have the following documents ready before your travels:

    • Travel Support confirmation
    • Flight Confirmation for all flights
    • Confirmation of Enrollment Letter
    • Proof of medical insurance
    • Proof of vaccination in English or French
    • Passport, and all immigration related documents pertaining to your Visa and Permit(s)

 

If you need assistance in obtaining a document or have questions about one, please reach out to the relevant team for support:

Immigration documents (immigration@algomau.ca)
Course registration documents (regoffice@algomau.ca)
Arrival documents (arrival@algomau.ca)
Admissions documents or submitting your visa related documents (intl-admissions@algomau.ca)

The ArriveCAN App (IMPORTANT)

  • Download the mandatory ArriveCAN app.
  • Complete your profile and the Self-Assessment prior to travel.
  • Provide your proof of full vaccination in English or French.

Arrival Testing

  • Understand that you may be randomly selected for Arrival Testing.
  • Review information on Arrival Testing here.
  • You are not required to quarantine while awaiting the results of the Arrival Test.

Stay Updated

  • Monitor the Government of Canada webpage prior to travel to keep informed of sudden changes to arrival requirements.
  • If your travel plans change please update your information on the Arrival Plan form.

After Arrival

  • If you are not granted exemption from quarantine, follow all instructions provided by CBSA and email arrival@algomau.ca.
  • Complete the Government of Ontario’s COVID-19 self-assessment if you were exposed to COVID-19, have symptoms, or for screening purposes.
  • Continue to follow local public health guidelines in Brampton and Sault Ste. Marie.

Book your Airport Shuttle (Sault Ste. Marie students only)

  • Complete this form to request a shuttle from the airport.

Additional Resources

 

Quarantine Readiness Plan for Non-Vaccinated or Partially Vaccinated Students

Important: Current regulation states that only students under the age of 18 are permitted to travel to Canada non-vaccinated or partially vaccinated. Anyone over the age of 18 who is not fully vaccinated will be unable to travel at this time.

If a student chooses to travel without first being fully vaccinated there may be impacts to their ability to study in person. Please review the Important Travel Information and Updates tab for more information.

If a non-vaccinated student chooses to still travel they should plan to arrive so that they complete their quarantine requirements before September 16th. As such it is not recommended for non-vaccinated Students to arrive after September 2nd as quarantine requirements will mean that the student will miss too many classes to be academically successful.

Therefore the recommended arrival window for non-vaccinated students choosing to travel is:

August 10th, 2022 and September 2nd, 2022

 

Step 1: Confirm your eligibility for travel under Algoma University 

 

Please check if you meet all of the requirements below:

Not sure where to start or how to complete these requirements, please check out the full walkthrough on the New International Student webpage.

  • I have been accepted to Algoma University.
  • I am registered for classes for the semester that I’ll be travelling in. You can verify this by looking at your Academic Summary in your Student Portal. 
  • I am in possession of a valid Study Permit or a letter stating that you have been approved for a Study Permit.
  • I am in possession of a valid Temporary Resident Visa, if required.
  • My flight is, or will be, scheduled within the Supported Travel Dates (Please see Important Travel Dates above).

Please submit your Study Visa related documents here if you haven’t already submitted them to the International Admissions Team. Please contact intl-admissions@algomau.ca if you have questions about this form.

 

Step 2: Download and Review your Quarantine Readiness Plan

 

Please note that due to the evolving nature of the COVID-19 pandemic, the entry requirements and quarantine procedures listed in this Quarantine Readiness Plan are subject to change at any time. It is your responsibility to remain informed of current travel requirements, restrictions, and other influencing factors that may impact your travel.

 

Download and Review the Quarantine Readiness Plan checklist to help track your progress:

 

Additional Resources:

 

Step 3: Follow your Quarantine Readiness Plan to Book your Flight

 

3 weeks prior to travel

  • Please follow your Quarantine Readiness Plan (PDF; available in Step 2 above,) and complete all the checkboxes to prepare for your travels.
  • Please refer to the “Important Travel Dates” “Important Travel Information and Updates” sections above to ensure that your flight is scheduled for a recommended travel date, and that it hasn’t been affected by the most recent updates.
  • We recommend that your mandatory 14 day quarantine be completed in the Greater Toronto area.

 

Step 4: Complete the Preparation Process

 

3 weeks prior to travel

 

Non-Vaccinated and Partially Vaccinated Travellers are expected to complete the following form:

  • Please complete the  Non-Vaccinated & Recently Recovered Travellers Form.
  • Once successfully submitted you will receive a confirmation message serving as your Travel Support letter stating that you are enrolled in our Quarantine Readiness Plan, please print this confirmation message before closing the form. A copy of your responses will also be emailed to you. We recommend that you print out and carry both when you travel.
  • If your arrival date or itinerary changes please revisit the form to update your record.

 

Non-Vaccinated and Partially Vaccinated Travellers are expected to create a quarantine plan:

  • Review the Government of Canada webpage for information on Quarantine Plans and to asses your plans suitability.
  • Review further helpful information on this supplemental document.
  • Track you progress in creating your quarantine plan on this document.
  • Review the Government of Canada’s quarantine expectations here.

 

All International Students are expected to obtain the following document:

  • Please obtain a Confirmation of Enrollment Letter (COE) that is valid for the semester in which you are traveling. Click here for a visual guide and instructions. You can purchase and download your COE directly from your Student Portal. After accessing your Student Portal, click on Academics, then click on Documents and Confirmation of Enrolment will be an option. If you have any questions please email regoffice@algomau.ca.

 

Step 5: Gather Your Documents

 

1-2 weeks prior to travel

 

Please have all the recommended immigration documents stated by the Visa Office and the IRCC and those recommended below prior to your departure. For further detail please visit the IRCC webpage. If you require assistance with the IRCC immigration related documents please contact immigration@algomau.ca.

 

The Arrival Team through the Non-Vaccinated Travellers Form will automatically issue your:

  • Travel Support confirmation.
  • When you submit the Non-Vaccinated Travellers Form you will be presented with a Travel Support confirmation showing your enrollment in our Quarantine Readiness Plan, please print this screen before closing the form and carry it with you when you travel. You will also be emailed a copy of your responses and we recommend printing this as well.

 

The Registrar’s Office (Once ordered through the Student Portal) automatically provides:

  • Confirmation of Enrollment (COE) (shows that you are enrolled in classes and are an active student)

 

Obtain proof of medical insurance:

  • Instructions on how to obtain proof of UHIP coverage will be provided closer to August. Please click here for further information on UHIP.

 

List of recommended documents

Please ensure that you have the following documents ready before your travels:

    • Travel Support confirmation
    • Flight Confirmation for all flights
    • Quarantine Plan information
    • Confirmation of Enrollment Letter
    • Proof of medical insurance
    • Passport, and all immigration related documents pertaining to your Visa and Permit(s)

 

If you need assistance in obtaining a document or have questions about one, please reach out to the relevant team for support:

Immigration documents (immigration@algomau.ca)
Course registration documents (regoffice@algomau.ca)
Quarantine/Arrival documents (arrival@algomau.ca)
Admissions documents or submitting your visa related documents (intl-admissions@algomau.ca)

Step 6: Travel Safely to Canada

 

The ArriveCAN app (IMPORTANT)

  • Download the mandatory ArriveCAN app.
  • Complete your profile and the Self-Assessment prior to travel.
  • Provide your quarantine accommodation information created in Step 4.
  • Complete daily requirements via the app.
  • Report your arrival to your quarantine accommodation.

Complete Pre-Entry Testing and Prepare for Arrival Testing

  • Review information on pre-entry testing here.
  • Non-Vaccinated Travellers will need to complete an accepted pre-entry COVID test before their flight.
  • Review information on Arrival Testing here.

Stay updated

After Arrival

  • Email arrival@algomau.ca if there are changes to your travel plans.
  • Email arrival@algomau.ca to inform us of your arrival at the port of entry and that you have arrived at your quarantine accommodation.
  • Complete Arrival Testing and the mandatory 14 day quarantine. Click here for more details.
  • Complete the Government of Ontario’s COVID-19 self-assessment if you were exposed to COVID-19, have symptoms, or for screening purposes.
  • Continue to follow local public health guidelines in Brampton and Sault Ste. Marie.

Book your Airport Shuttle (Sault Ste. Marie students only)

  • Complete this form to request a shuttle from the airport.

Additional Resources

Helpful Tips

How can I complete the Travel Readiness Plan as smoothly as possible?

Make sure you are registered for classes and have any immigration or study permit related documents before starting the Travel Readiness Plan.

Get started on the Travel Readiness Plan as far in advance as possible, as unforeseen problems may arise and having extra time to deal with them is recommended. 

Complete all required forms as soon as possible to ensure we know your expected arrival date and have your information.

It is best to contact the Arrival Team and any other Algoma U teams early with any questions you may have because most of our teams experience a high volume of emails in the last few weeks of the Arrival Window and will be delayed in responding at those times.

Always include your student number in all emails as this is how we track our communications and records.

Review the Government of Canada website, as it is your responsibility as a traveller to know and understand all arrival requirements.

I have not received a response from the Arrival Team or other teams, what should I do?

Algoma U international support teams can be delayed in responding by several days and only work Monday to Friday. 

Sending the same email multiple times can make this delay even longer. The Algoma U Teams generally reply to messages from oldest to newest so expect a response to your oldest message first. Please refrain from replying to your email without receiving a response first. Doing so makes the message more “new” and we see it much later than we would have. If you need to contact a team again with new information please do so in a new email.

Can I travel outside of the designated dates?

Students should only travel within the recommended arrival window that has been indicated. If you have accidentally booked on outside of the recommended dates, it is recommended that you reschedule your flight. If you arrive outside of the recommended window you may be denied entry by the Canadian Border Services Agency (CBSA).

Testing positive for COVID-19 before arrival to Canada

Please review the Government of Canada webpage for information on requirements for recovered students.

 

Testing positive for COVID-19 after arrival to Canada

Monitor for symptoms for 14 days after your arrival.

If a fully vaccinated traveller tests positive:

  • they must isolate for 10 days
  • report your test results and/or symptoms to PHAC by calling 1-833-641-0343
  • also report your test results to covid@algomau.ca and arrival@algomau.ca

You must provide proof of your test results, if asked, to any federal, provincial, territorial or municipal government official or peace officer.

 

Do I need to follow the Algoma University Travel Readiness Plan or Quarantine Readiness Plan?

Yes, the Readiness Plans covers several government regulations and Algoma U policies. Any students not compliant could face several issues such as: a breach of Canada pandemic laws, denial of boarding for their flights or entry to Canada as well as potential academic issues.

 

Can I leave Quarantine Early?

No, the Government of Canada requires all international travellers not given an exemption to quarantine for the full 14 days. Leaving early will be considered a breach of Canadian pandemic laws and come with severe consequences. Getting your day 8 negative result early does NOT permit you to leave early. You can only leave your place of quarantine if you receive a negative result from your Day-8 test AND you have completed your mandatory 14-day quarantine.

I am experiencing issues with the Forms on this webpage, what do I do?

Please contact the Arrival Team at arrival@algomau.ca

 

I cannot access my access my Algoma U student email

If you are a new student of Algoma U and do not know how to access your Student Portal and AU email account please click here to learn how.

 

To access your Algoma U Email account, follow these simple steps:

  1. Go to gmail.com
  2. Log in with your Algoma U email address
  3. Your email address is username@algoma.ca, for example dreid@algomau.ca
  4. Enter your Algoma U password
  5. Your password will be the same for all Algoma U online services. If you have not set up your Algoma U account yet, click here. You need to have received and accepted your Algoma U Offer of Admission in order to set up your account.

If you already use Gmail for a different email address, please follow the following instructions. We recommend that you set your Algoma U account as your default account on the device that you will be using for your studies.

  1. Open Gmail and click the icon in the top right corner (containing your first initial or photo).
  2. Click “Sign out of all accounts” to remove your personal gmail as your default account.
  3. Click “Use another account”.
  4. Log in with your Algoma U account information
  5. You have now successfully set your algomau.ca gmail as default! This will allow you to access internal forms and stay up to date on all Algoma

If this doesn’t work, we recommend you submit a ticket with the Information Technology Service Desk.

If have questions about courses or need assistance with registration, whom do I contact?

If you are a degree bound student you should contact your academic advisor. All other students should contact the registrar’s office at regoffice@algomau.ca to adjust or register for courses.

 

I’m not registered for classes, what do I do?

You should (1) contact your recruitment advisor to accept your offer if you haven’t already, and (2) reach out to the Registrar’s Office or your advisor depending on your program.

When will I receive my documents?

When you successfully submit the form relevant to your vaccination status, the Arrival Team Travel Support letter will be presented to you as a confirmation message, please print the screen before closing the form.

 

I do not have my UHIP Card, how do I obtain it?

Manulife Cowan will send you an email directly to your algomau.ca email address with a digital copy of your UHIP card along with instructions.

If you have already registered for your courses, you can access a UHIP Proof of Medical Insurance letter via your Student Portal.  For instructions on how to download: click here

If you have questions regarding the UHIP card – please contact: uhip@algomau.ca

 

 

How do I receive my Confirmation of Enrollment (COE)?

The Registrar’s Office issues the Confirmation of Enrollment through the Student Portal. You will need one for the semester in which you are travelling. You can purchase and download your COE directly from your Student Portal. After accessing your Student Portal, click on Academics, then click on Documents and Confirmation of Enrolment will be an option. If you have any questions please email regoffice@algomau.ca.

 

I have documents from the previous semester, are they still valid?

No, most documents and the Confirmation of Enrollment are generally only valid for one semester at a time. You will need to order a new document if the previous one has expired.

Experiencing issues or have questions about ArriveCan?

Please visit the ArriveCan website, they have a helpline available to answer general questions about ArriveCAN and to help with basic troubleshooting or navigational issues.

Residence

If you are looking to stay in the on campus residence for Sault Ste. Marie please visit this webpage and contact the housing coordinator Rose Linklater at rose.linklater@algomau.ca.

 

Housing

If you want to live off campus please review the following webpage for further information.

I’ve arrived in Canada, now what?

If you are non-vaccinated you will need to inform the Arrival Team that you have arrived at the port of entry and when you have checked into your quarantine accommodation. You will also have to inform us when your 14 day quarantine is complete.

 

Is there anything I need to do before I come to campus?

Yes, we recommend reviewing the Campus Safety/Coronavirus Information page

On the above page any instructions regarding safe conduct on campus will be posted.

If you have any questions about any of the information or instructions please contact covid@algomau.ca