Faculty Support Tools: Filing a Notice of Offence
The Academic Integrity Office (AIO) has developed a suite of practical resources to support faculty in addressing suspected academic integrity violations and filing Notices of Offence in accordance with Section 8 of the Disciplinary Regulations on Academic Integrity.
On this page, you will find a range of ready-to-use email templates and procedural checklists designed to:
- Clarify each step of the process,
- Promote consistency and fairness in communications with students,
- Help you gather and organize evidence effectively,
- Ensure compliance with university policy and timelines.
These tools are optional and customizable, and may be adapted to suit the specific context of your course or academic unit. We encourage you to reach out to the AIO at any stage of the process for advice or support.
- Checklist: Determining Whether to File a Notice of Offence
A step-by-step guide to applying the balance of probabilities and reviewing available evidence. - Quick Reference: Types of Academic Integrity Violations
Definitions and common examples based on Section 6 of the Disciplinary Regulations.
- Student Notification Email Template – Initial Contact
To inform the student of the suspected violation and invite a response within 5 business days. - Post-Meeting Email Templates
To summarize key points of the discussion and indicate your next steps.
- Checklist: Preparing and Submitting the Notice of Offence Form
A final check to ensure all components are complete and uploaded correctly. - Sample Description Language for Question 10 of the Notice of Offence Form
Examples of clear and policy-aligned violation descriptions for different offence types.